Welcome
to our New Improved OLT Classroom - This Learning Management System
(LMS) is currently available for all enrollments beginning on 12/5/2022.
If your login doesn't work and you enrolled before 12/5/2022, your course should be located at https://oltraining.com/courses/login/. If you have any questions or problems, please call our office at 561-283-0333.
This summary shows the default categories and purposes for retaining user data. Certain areas may have more specific categories and purposes than those listed here.
Site
Category
Administrative
(identity, identification data, contact info...)
Purpose
Course function
Information that is not required to be maintained by law, can be deleted once a course has been completed. We automatically delete this information every 12 months.
Retention period
12 months
Lawful bases
Legitimate interests (GDPR Art. 6.1(f))
Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child
Sensitive personal data processing reasons
Explicit consent (GDPR Art. 9.2(a))
The data subject has given explicit consent to the processing of those personal data for one or more specified purposes, except where Union or Member State law provide that the prohibition referred to in paragraph 1 of GDPR Article 9 may not be lifted by the data subject
Users
Category
Administrative
(identity, identification data, contact info...)
Purpose
Course function
Information that is not required to be maintained by law, can be deleted once a course has been completed. We automatically delete this information every 12 months.
Retention period
12 months
Lawful bases
Legitimate interests (GDPR Art. 6.1(f))
Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child
Sensitive personal data processing reasons
Explicit consent (GDPR Art. 9.2(a))
The data subject has given explicit consent to the processing of those personal data for one or more specified purposes, except where Union or Member State law provide that the prohibition referred to in paragraph 1 of GDPR Article 9 may not be lifted by the data subject
Course categories
Category
Administrative
(identity, identification data, contact info...)
Purpose
Course function
Information that is not required to be maintained by law, can be deleted once a course has been completed. We automatically delete this information every 12 months.
Retention period
12 months
Lawful bases
Legitimate interests (GDPR Art. 6.1(f))
Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child
Sensitive personal data processing reasons
Explicit consent (GDPR Art. 9.2(a))
The data subject has given explicit consent to the processing of those personal data for one or more specified purposes, except where Union or Member State law provide that the prohibition referred to in paragraph 1 of GDPR Article 9 may not be lifted by the data subject
Courses
Category
Administrative
(identity, identification data, contact info...)
Purpose
Course function
Information that is not required to be maintained by law, can be deleted once a course has been completed. We automatically delete this information every 12 months.
Retention period
12 months
Lawful bases
Legitimate interests (GDPR Art. 6.1(f))
Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child
Sensitive personal data processing reasons
Explicit consent (GDPR Art. 9.2(a))
The data subject has given explicit consent to the processing of those personal data for one or more specified purposes, except where Union or Member State law provide that the prohibition referred to in paragraph 1 of GDPR Article 9 may not be lifted by the data subject
Activity modules
Category
Educational Data
(lesson and assignment grades, exam grades, etc)
Purpose
Course function
Information that is not required to be maintained by law, can be deleted once a course has been completed. We automatically delete this information every 12 months.
Retention period
12 months
Lawful bases
Legitimate interests (GDPR Art. 6.1(f))
Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child
Sensitive personal data processing reasons
Explicit consent (GDPR Art. 9.2(a))
The data subject has given explicit consent to the processing of those personal data for one or more specified purposes, except where Union or Member State law provide that the prohibition referred to in paragraph 1 of GDPR Article 9 may not be lifted by the data subject
Blocks
Category
Educational Data
(lesson and assignment grades, exam grades, etc)
Purpose
Course function
Information that is not required to be maintained by law, can be deleted once a course has been completed. We automatically delete this information every 12 months.
Retention period
12 months
Lawful bases
Legitimate interests (GDPR Art. 6.1(f))
Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child
Sensitive personal data processing reasons
Explicit consent (GDPR Art. 9.2(a))
The data subject has given explicit consent to the processing of those personal data for one or more specified purposes, except where Union or Member State law provide that the prohibition referred to in paragraph 1 of GDPR Article 9 may not be lifted by the data subject
Custom certificate
Category
Records required to be maintained (by law)
Licensing and Continuing Education courses require specific information such as the date a course was complete, and the final score to be stored for each student for a specific minimum amount of time - this information can not be deleted by law.
Purpose
Legal compliance
Retention period
5 years
Lawful bases
Legal obligation (GDPR Art 6.1(c))
Processing is necessary for compliance with a legal obligation to which the controller is subject
Sensitive personal data processing reasons
Employment and social security/protection law (GDPR Art. 9.2(b))
Processing is necessary for the purposes of carrying out the obligations and exercising specific rights of the controller or of the data subject in the field of employment and social security and social protection law in so far as it is authorised by Union or Member State law or a collective agreement pursuant to Member State law providing for appropriate safeguards for the fundamental rights and the interests of the data subject
Lesson
Category
Educational Data
(lesson and assignment grades, exam grades, etc)
Purpose
Course function
Information that is not required to be maintained by law, can be deleted once a course has been completed. We automatically delete this information every 12 months.
Retention period
12 months
Lawful bases
Legitimate interests (GDPR Art. 6.1(f))
Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child
Sensitive personal data processing reasons
Explicit consent (GDPR Art. 9.2(a))
The data subject has given explicit consent to the processing of those personal data for one or more specified purposes, except where Union or Member State law provide that the prohibition referred to in paragraph 1 of GDPR Article 9 may not be lifted by the data subject
Quiz
Category
Records required to be maintained (by law)
Licensing and Continuing Education courses require specific information such as the date a course was complete, and the final score to be stored for each student for a specific minimum amount of time - this information can not be deleted by law.
Purpose
Legal compliance
Retention period
5 years
Lawful bases
Legal obligation (GDPR Art 6.1(c))
Processing is necessary for compliance with a legal obligation to which the controller is subject
Sensitive personal data processing reasons
Employment and social security/protection law (GDPR Art. 9.2(b))
Processing is necessary for the purposes of carrying out the obligations and exercising specific rights of the controller or of the data subject in the field of employment and social security and social protection law in so far as it is authorised by Union or Member State law or a collective agreement pursuant to Member State law providing for appropriate safeguards for the fundamental rights and the interests of the data subject
