Data retention summary
This summary shows the default categories and purposes for retaining user data. Certain areas may have more specific categories and purposes than those listed here.
Category
- Administrative
(identity, identification data, contact info...)
Purpose
- Course function
Information that is not required to be maintained by law, can be deleted once a course has been completed. We automatically delete this information every 12 months.
- Retention period
- 12 months
| Lawful bases |
|---|
| Legitimate interests (GDPR Art. 6.1(f)) |
Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child |
| Sensitive personal data processing reasons |
|---|
| Explicit consent (GDPR Art. 9.2(a)) |
The data subject has given explicit consent to the processing of those personal data for one or more specified purposes, except where Union or Member State law provide that the prohibition referred to in paragraph 1 of GDPR Article 9 may not be lifted by the data subject |
Category
- Administrative
(identity, identification data, contact info...)
Purpose
- Course function
Information that is not required to be maintained by law, can be deleted once a course has been completed. We automatically delete this information every 12 months.
- Retention period
- 12 months
| Lawful bases |
|---|
| Legitimate interests (GDPR Art. 6.1(f)) |
Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child |
| Sensitive personal data processing reasons |
|---|
| Explicit consent (GDPR Art. 9.2(a)) |
The data subject has given explicit consent to the processing of those personal data for one or more specified purposes, except where Union or Member State law provide that the prohibition referred to in paragraph 1 of GDPR Article 9 may not be lifted by the data subject |
Category
- Administrative
(identity, identification data, contact info...)
Purpose
- Course function
Information that is not required to be maintained by law, can be deleted once a course has been completed. We automatically delete this information every 12 months.
- Retention period
- 12 months
| Lawful bases |
|---|
| Legitimate interests (GDPR Art. 6.1(f)) |
Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child |
| Sensitive personal data processing reasons |
|---|
| Explicit consent (GDPR Art. 9.2(a)) |
The data subject has given explicit consent to the processing of those personal data for one or more specified purposes, except where Union or Member State law provide that the prohibition referred to in paragraph 1 of GDPR Article 9 may not be lifted by the data subject |
Category
- Administrative
(identity, identification data, contact info...)
Purpose
- Course function
Information that is not required to be maintained by law, can be deleted once a course has been completed. We automatically delete this information every 12 months.
- Retention period
- 12 months
| Lawful bases |
|---|
| Legitimate interests (GDPR Art. 6.1(f)) |
Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child |
| Sensitive personal data processing reasons |
|---|
| Explicit consent (GDPR Art. 9.2(a)) |
The data subject has given explicit consent to the processing of those personal data for one or more specified purposes, except where Union or Member State law provide that the prohibition referred to in paragraph 1 of GDPR Article 9 may not be lifted by the data subject |
Category
- Educational Data
(lesson and assignment grades, exam grades, etc)
Purpose
- Course function
Information that is not required to be maintained by law, can be deleted once a course has been completed. We automatically delete this information every 12 months.
- Retention period
- 12 months
| Lawful bases |
|---|
| Legitimate interests (GDPR Art. 6.1(f)) |
Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child |
| Sensitive personal data processing reasons |
|---|
| Explicit consent (GDPR Art. 9.2(a)) |
The data subject has given explicit consent to the processing of those personal data for one or more specified purposes, except where Union or Member State law provide that the prohibition referred to in paragraph 1 of GDPR Article 9 may not be lifted by the data subject |
Category
- Educational Data
(lesson and assignment grades, exam grades, etc)
Purpose
- Course function
Information that is not required to be maintained by law, can be deleted once a course has been completed. We automatically delete this information every 12 months.
- Retention period
- 12 months
| Lawful bases |
|---|
| Legitimate interests (GDPR Art. 6.1(f)) |
Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child |
| Sensitive personal data processing reasons |
|---|
| Explicit consent (GDPR Art. 9.2(a)) |
The data subject has given explicit consent to the processing of those personal data for one or more specified purposes, except where Union or Member State law provide that the prohibition referred to in paragraph 1 of GDPR Article 9 may not be lifted by the data subject |
Category
- Records required to be maintained (by law)
- Licensing and Continuing Education courses require specific information such as the date a course was complete, and the final score to be stored for each student for a specific minimum amount of time - this information can not be deleted by law.
Purpose
- Legal compliance
- Retention period
- 5 years
| Lawful bases |
|---|
| Legal obligation (GDPR Art 6.1(c)) |
Processing is necessary for compliance with a legal obligation to which the controller is subject |
| Sensitive personal data processing reasons |
|---|
| Employment and social security/protection law (GDPR Art. 9.2(b)) |
Processing is necessary for the purposes of carrying out the obligations and exercising specific rights of the controller or of the data subject in the field of employment and social security and social protection law in so far as it is authorised by Union or Member State law or a collective agreement pursuant to Member State law providing for appropriate safeguards for the fundamental rights and the interests of the data subject |
Category
- Educational Data
(lesson and assignment grades, exam grades, etc)
Purpose
- Course function
Information that is not required to be maintained by law, can be deleted once a course has been completed. We automatically delete this information every 12 months.
- Retention period
- 12 months
| Lawful bases |
|---|
| Legitimate interests (GDPR Art. 6.1(f)) |
Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child |
| Sensitive personal data processing reasons |
|---|
| Explicit consent (GDPR Art. 9.2(a)) |
The data subject has given explicit consent to the processing of those personal data for one or more specified purposes, except where Union or Member State law provide that the prohibition referred to in paragraph 1 of GDPR Article 9 may not be lifted by the data subject |
Category
- Records required to be maintained (by law)
- Licensing and Continuing Education courses require specific information such as the date a course was complete, and the final score to be stored for each student for a specific minimum amount of time - this information can not be deleted by law.
Purpose
- Legal compliance
- Retention period
- 5 years
| Lawful bases |
|---|
| Legal obligation (GDPR Art 6.1(c)) |
Processing is necessary for compliance with a legal obligation to which the controller is subject |
| Sensitive personal data processing reasons |
|---|
| Employment and social security/protection law (GDPR Art. 9.2(b)) |
Processing is necessary for the purposes of carrying out the obligations and exercising specific rights of the controller or of the data subject in the field of employment and social security and social protection law in so far as it is authorised by Union or Member State law or a collective agreement pursuant to Member State law providing for appropriate safeguards for the fundamental rights and the interests of the data subject |
